Maintivo
The work inspection app that has the report done before you leave site
Do the inspection once, on site: findings item by item, photos, readings and the customer's signature. Maintivo builds the PDF report with your logo on it as you go, so it is ready before you leave. Nothing to type up in the evening.
iPhone: No card. No account. First report free.In your browser: Free account, no card. First report free.
“The report is done before we leave, so the paperwork doesn’t follow us home.” Mainteniq Ltd. Built with Mainteniq Ltd, a UK maintenance firm that uses it on live jobs. Read the case study
See a finished report before you download anything
One of the reports Maintivo produces (this one is from an air conditioning visit). Every report carries your logo and company details, the job, your findings and both signatures.
On your iPhone on site. On Android, a tablet or the office computer too.
One account for the whole firm. A report an engineer finishes on site is on the office screen as soon as it uploads, and a customer added at the desk is on every phone.
- iPhone: the app. It works with no signal and uploads when you are back in range.
- Android phones, iPads and other tablets: the web app at app.maintivo.com. Add it to the home screen and it opens like an app.
- Laptop or desktop: the same web app on a big screen, for reviewing reports, clients, invoices and the team.
- Always in step: the same reports, customers and PDFs everywhere. One subscription covers all of it.
The inspection is quick. The paperwork is what takes the time.
The visit itself is routine. What eats the evening is turning a day of scribbled findings, readings and photos into tidy reports a customer, landlord or managing agent will accept.
Maintivo puts all of that into the visit. You fill in the form once, on site, and the report is built from it. It is the same idea as a digital job sheet, with the detail an inspection needs.
On the job: tap, photograph, sign. That is the report.
Pick the form and the customer. Work through the items: each one is pass, fail or not applicable, with a note and its own photo. Take your readings where the numbers are, so a mistyped figure never sends you back to site. On iPhone you can dictate your notes instead of typing. You sign, the customer signs on the screen, and the PDF with your logo is ready to share or email.
Ready-made forms, so there is nothing to set up
The general work inspection form fits most visits. There are also ready-made forms for HVAC and air conditioning service, air handling units, fan coil units, boiler service and the Gas Safety Record, split AC, VRF and chiller service with the F-Gas leak check, and MVHR, plus a dedicated HIU commissioning wizard. If the form you need is not there, pick the job type and the skeleton builds itself, then make it yours in five steps and save it for the whole team.
No signal, no waiting
Signal dies in basements, risers, plant rooms and new builds. The iPhone app captures the entire job offline, photos and signature included, and uploads it by itself the moment you are back in range. Anything still pending shows on your home screen, so a job never quietly disappears. The web app needs a connection and keeps a draft in the browser.
Your team on one account, and less chasing paperwork
Reports arrive finished, so nobody rings round asking for them. The owner sees every report, client and site. An engineer sees only their own jobs and the capture screens: no invoices, no pricing and no company settings. It is not a permissions matrix you have to configure, the screens simply are not there.
Invoice the job the day it is done, if you want to
Invoicing is an optional add-on at £9.99 a month. A signed job with nothing billed against it sits in a Ready to invoice list, so unbilled work stops turning up in February. Turn one into a branded invoice in a few clicks, then send it or download the PDF. It is admin-only, and the inspections and reports work fully without it.
£34.99 a month, and only pay for what you use
Maintivo Pro is £34.99 a month for the owner or admin account, with a free trial and nothing charged during it. You can subscribe in the iPhone app, or by card in the web app. Each engineer you add needs a seat from £8.99 a month, and invoicing is an optional £9.99 a month add-on when you are ready to bill. No contract, no minimum seat count and no exit fee.
Common questions
Minutes. You tap through the form while you are doing the inspection, so when the visit is finished the report is finished too. There is nothing to type up afterwards.
It is a focused work inspection and reporting app, built for sole traders and small teams (the owner plus up to five engineers). It does the inspection, the PDF report with your logo and, optionally, the invoice. It does not do scheduling, dispatch, stock control or accounting. If the paperwork is your problem, that is exactly what it fixes, without the bloat of a big platform.
Your logo and company details, the customer and site, the job details, each item you checked marked pass, fail or not applicable with your notes, photos, readings where the job has them, your sign-off notes and both signatures. Every report gets its own number.
Yes, in the iPhone app. Capture the whole job offline in basements, plant rooms and new builds, photos and the customer's signature included. The record uploads by itself the moment you are back in range, so a reading is never lost. The web app needs a connection and keeps a draft in the browser.
Yes. Pick the job type and the skeleton builds itself, then add your own sections and questions and save the form for the whole team. If you have a paper form today, you can build one that matches it.
Yes. Invoicing is an optional add-on at £9.99 a month. A signed job with nothing billed against it sits in a Ready to invoice list, and you turn it into a fully branded invoice in a few clicks, then send it or download the PDF. Invoicing is admin-only, so your engineers never see pricing. The core inspection and reporting workflow works fully without it.
Maintivo Pro is £34.99 a month with a free trial. Additional engineer seats start at £8.99 a month, and invoicing is an optional £9.99 a month add-on. No contract, no minimum seats and no exit fee.
Do the inspection, send the report, keep your evening
Your first report is free, with no card and no training day. Run a real job through it and see.
iPhone: No card. No account. First report free.In your browser: Free account, no card. First report free.