A Tradify alternative that works offline and does F-Gas

What is Tradify, and who is it for?

Tradify is job management software for small trade businesses of any trade. According to their website it covers quoting, scheduling, job management and invoicing, priced per user at £34, £37 or £44 a month in the UK at the time of writing. A gas safety record is on a higher tier. Their help centre says the app does not work offline and the F-Gas logbook is not quite ready.

Maintivo is an iPhone and iPad app, plus a web app for Android and any browser, for UK gas, heating, HVAC, refrigeration and M&E sole traders and small teams (the owner plus up to five engineers). The iPhone app captures the inspection on site with no signal and produces the record, and the owner shares or emails the branded PDF. No diary, no quoting, and priced per business rather than per user.

How do Tradify and Maintivo compare?

Tradify details from their public website and help centre, September 2026.

When Tradify is the right choice

• You quote most jobs and want the quote, the job and the invoice in one place.
• You need a shared diary with jobs assigned and moved around.
• You are a general builder, plumber or electrician, and compliance records are a small part of the week.
• Your work is mostly domestic with a signal at the boiler.

When Maintivo is the right choice

• You service plant rooms, basements or roof-top units where the phone has no signal.
• You do air conditioning or refrigeration and need the F-Gas record done properly, now.
• You are a team, and per-user pricing adds up.
• You want engineers to see jobs and forms, and nothing about money.
• You want an asset register that says when the next check is due.

Same money for one person. What do you get for it?

For a sole trader, Tradify at £34 a month and Maintivo Pro at £34.99 are within a pound. Tradify gives you quoting, a diary and invoicing. Maintivo gives you offline capture in the iPhone app, ready-made compliance forms, the F-Gas maths and an asset register with reminders. Pick the one that fixes the part of your week that hurts.

For a team the maths changes. An admin plus three engineers on Tradify is £136 a month at the entry tier, or £176 at the top tier. The same four people on Maintivo is Pro at £34.99 plus a 3-seat pack at £24.99, so £59.98 a month. With the invoicing add-on it is £69.97. Prices as published in September 2026, so check before you decide.

Why does offline matter so much for gas and HVAC?

Because the job is in the worst place for signal. A boiler in a basement cupboard. A chiller on a roof behind a steel door. An AHU three floors down. Tradify's help centre says the app does not work offline, so the form waits for the van and the readings live on a scrap of paper until then. The Maintivo iPhone app stores the whole job on the phone: checklist, readings, photos and signature. It uploads when you are back in range.

What about F-Gas?

Tradify says its F-Gas logbook is not quite ready at the time of writing. Maintivo's Split AC/VRF leak check and Chiller service forms are ready now. You choose the refrigerant and enter the charge in kilograms. Supported gases are R32, R410A, R134a, R407C, R404A, R1234ze, R1234yf, R290 and R744. The app converts the charge to tonnes CO₂e, sets the leak-check band and writes the next check due against the unit. It records leak details, gas added or recovered, and both F-Gas certificate numbers. Reminders go to the owner as iPhone notifications at 90 days, 30 days and overdue.

What does Maintivo not do?

No quoting, no diary, no scheduling or dispatch, no stock, no CRM and no accounting. Invoicing is an optional add-on. No electrical forms, so no EICR and no Electrical Installation Certificate. No Play Store app: Android phones use the web app, which needs a connection. Maintivo produces and stores the record, and the owner sends it. The engineer signs it and remains the competent person. Maintivo never certifies anything.

The short version

Maintivo is a cheaper alternative to Tradify for UK gas, heating, HVAC and refrigeration teams (the owner plus one to five engineers), and the same price for a sole trader. It suits firms where the job is the inspection record rather than quoting and scheduling. It is an iPhone and iPad app, with a web app for Android and any browser, by Boroto Ltd. The iPhone app captures the CP12 and the F-Gas leak check fully offline. It does the CO₂e conversion and next-due tracking and keeps engineers away from prices and invoices. It costs £34.99 a month per business plus engineer seats from £8.99, with no contract. It has no diary or quoting, so firms that need those should stay with Tradify. There is no Play Store app: Android phones use the web app.

Tradify is a trademark of its respective owner and we are not affiliated with them. Their features, pricing and terms change over time, so check their current details directly before you decide.