The F-Gas sum, done on the form, on the rooftop
Split systems, VRF, cassettes, rooftop plant. Pick the refrigerant and enter the charge: Maintivo applies the GWP, converts it to tonnes of CO₂e, works out the leak-check band and puts the next-due date against the unit. Then it emails the customer a branded PDF before the ladder is back on the van.
The write-up is the worst part of an air-con service
The service itself is routine. You know the unit, you know the checks. What takes the evening is turning six jobs' worth of scribbled filter conditions, superheat figures and photos into six tidy reports a facilities manager will accept.
And on a rooftop or in a ceiling void, half the time you have no signal at all. So the notes go on paper, and paper gets typed up twice.
What Maintivo does on an HVAC job
You pick the form. Log the filter condition, the pressures, supply and return temperatures, and any fault you find, each with its own photo and the next move.
Then it does the bit nobody enjoys doing up a ladder. You pick the refrigerant and type in the charge. Maintivo applies that gas's GWP, turns the kilos into tonnes of CO₂e, tells you which leak-check band that puts the system in, and writes the next-check-due date against the unit. Ninety days before it's due, you get a nudge. Thirty days before, another. And again if it slips. You find out before the client does.
The customer signs on the glass. The moment you hit save, a branded PDF with your logo goes to their inbox. You are done before you have packed the gauges away.
Built for rooftops and plant rooms
Signal dies on rooftops, in risers and in ceiling voids. Maintivo captures the entire job offline, photos and signature included, and uploads it by itself the moment you are back in range. Anything still pending shows on your home screen, so a job never quietly disappears.
Two engineers, one standard of report
The classic problem in a small HVAC firm is that two engineers produce two very different write-ups for the same service, and the client notices. A shared template fixes that. Everyone follows the same checks in the same order, so every report that leaves the company looks like it came from the same company.
Your engineers do not see your margins
Engineer seats in Maintivo have no invoices, no pricing and no company settings. They see their jobs and the capture screens, nothing else. Admins get the full dashboard with charged, outstanding and paid. It is not a permissions matrix you have to configure, the screens simply are not there.
Say it, don't type it, up a ladder
Hold the button and describe the fault in your own words. It runs on Apple's on-device recogniser, so your voice never leaves the phone and it works on a roof with one bar. You can dictate a finding; you cannot dictate a pressure. The optional AI tidies your wording and never sees a number at all — every figure is replaced with a placeholder before the text is sent, so it cannot change a reading it was never shown.
Common questions
Yes, and this is the part Maintivo is actually built for. There are two ready-made F-Gas forms: a Split AC / VRF leak check, and a Chiller service & F-Gas. On both, you pick the refrigerant and enter the charge, and Maintivo applies that gas's GWP, converts the charge into tonnes of CO₂e, works out which leak-check interval band the system falls into, and sets the next-check-due date against the unit in your asset register.
It then reminds you at 90 days out, 30 days out, and again if it goes overdue. Fields that don't apply are hidden, so if the system holds no F-gas the leak-check section isn't there, and if no leak was found it won't ask you where it was. Your F-Gas certification number prints on the record. You're the registered engineer, you sign it and you remain the competent person; Maintivo produces and keeps the record.
Yes. The whole job, including photos and the customer's signature, is captured offline and stored on the phone. It uploads and sends automatically as soon as you are back in range.
Yes. Your logo sits on the letterhead and footer of every PDF the customer sees, not the software vendor's.
Send the report before you leave the drive
Three days free, no training day. Nothing is charged until the trial ends. Run a real job through it and see.
