Maintivo
Maintivo vs the big field-service platforms
Simpro, Joblogic, Commusoft, BigChange and ServiceM8 are serious pieces of software. If you're running twenty vans with a dispatch desk and a stores manager, one of them is probably the right answer. This page is for everyone else.
They hand you a blank form.
Maintivo knows the rule behind it.
That's the whole difference, and it's not a slight on them. Those platforms do scheduling, dispatch, stock control, CRM, payroll and accounting. They're built to run an operation. Maintivo does one thing: get the inspection captured on site and the branded report ready to send before you leave. If the paperwork is your problem, you don't need to buy an operating system to solve it.
| Maintivo | Full business-management platforms | |
|---|---|---|
| Built for | Sole traders and small teams (the owner plus up to five engineers) | Growing and larger field operations |
| What it's for | Inspections, reports and optional invoicing | Running the whole business: scheduling, dispatch, stock, CRM, accounting |
| Time to your first report | Same day. No training day, no manual | Typically an onboarding and setup process |
| Capture the whole job offline | Yes, in the iPhone app. Photos, readings and signature with no signal. The web app needs a connection and keeps a draft in the browser | Varies by product and plan |
| Branded PDF sent from site | Yes. Your logo, built on site and ready to send before you leave. The owner or an admin shares or emails it | Usually, often with more setup |
| Engineers can't see money | By default. Engineer seats have no invoices, margins or company settings | Usually a permissions matrix you configure |
| Dictate the findings on site | Yes, on iPhone. Hold the button and say what you found. Apple's on-device recogniser, so your voice never leaves the phone and it works with no signal. Prose fields only, you cannot dictate a reading | Type it, usually twice |
| AI that cannot alter a reading | Yes. Optional, off until you switch it on, and you see the suggestion before it is used. When you dictate a note on iPhone, numbers are swapped for placeholders before it is sent; a typed note is sent as typed. Every suggestion that adds a number is rejected. It writes prose, never data. Processor named: Anthropic | AI features are being bolted on across the category, usually with no statement of what the model can and cannot rewrite |
| Does the F-Gas maths for you | Yes. Pick the gas, enter the charge: it applies the GWP, converts to tonnes CO₂e, derives the leak-check band and puts the next-due date on the unit, then reminds the owner at 90 days, 30 days and overdue with an iPhone notification (on the web, what is due shows on the dashboard) | You do the sum yourself and key the date in by hand |
| The form can't contradict itself | Yes. No F-gas in the system, no leak-check section. No leak found, no leak-location field | A generic form builder: whatever you put on the form stays on the form |
| Custom templates | Yes. Build your own in a 5-step wizard, or use the 8 ready-made forms (Gas Safety Record, F-Gas leak check, Chiller, HVAC, AHU, Fan Coil, MVHR, Work Inspection) | Usually, often via a form builder |
| Commitment | None. Free trial, cancel any time | Commonly annual plans and paid onboarding |
| Price | £34.99/month, engineer seats from £8.99 | Quote-based, usually per user per month |
Competitor details vary by plan and change over time. Always check their current pricing and terms directly.
Compared with gas-engineer and job apps
Gas Engineer Software, Tradify and ServiceM8 are closer to Maintivo in price and size than the big platforms. Here is where they differ for a gas or HVAC firm.
| Maintivo | Gas Engineer Software | Tradify | ServiceM8 | |
|---|---|---|---|---|
| CP12 record on site | Yes | Yes | Yes, on a higher tier | Yes, via forms |
| F-Gas CO₂e calculation and next-due tracking | Yes. Pick the gas, enter the charge, the app does the rest | Not stated | No. F-Gas logbook not quite ready, per their help centre | Not stated |
| Works fully offline | Yes, in the iPhone app | Yes | No, per their help centre | Yes |
| Engineers kept out of prices and invoices | Yes, by default | Depends on plan | Depends on plan | Depends on plan |
| Android | Web app (no Play Store app) | Yes | Yes | Yes |
| Price from | £34.99 a month per business, engineer seats from £8.99 | Around £18 per user per month, billed annually | £34 per user per month | £25 a month, forms extra |
Prices as published on their sites in September 2026, check before you decide.
If you only ever do CP12s and boiler services, a gas-only app may be cheaper. If you also do air conditioning or refrigeration, Maintivo is the one that does the F-Gas leak-check maths and the CP12 in the same app. Pick the refrigerant and enter the charge, and it converts to tonnes CO₂e, sets the leak-check band and puts the next check due on the asset. It works fully offline in the iPhone app, keeps engineers away from prices and invoices, and is priced per business at £34.99 a month rather than per user. Read the full Tradify comparison if that is the one you are weighing up.
When you should not choose Maintivo
We'd rather tell you now than take your money and disappoint you.
- You need scheduling and dispatch.If a controller is assigning jobs to a board of engineers every morning, buy a platform that does that properly.
- You need stock and parts control.Van stock, purchase orders and supplier feeds are a different job. Maintivo doesn't pretend to do it.
- You're running 20+ engineers.At that size the reporting is the easy part. You need the operational spine, and that's what the big platforms are for.
If none of that is you, and the actual thing eating your evenings is the write-up, then Maintivo is the smaller, faster, cheaper answer. That's who it was built for.
iPhone: No card. No account. First report free.In your browser: Free account, no card. First report free.
Why small teams pick Maintivo over the big platforms
Simpro, Joblogic, Commusoft and BigChange are whole business-management platforms built for big firms, long contracts, steep learning curves and features you'll never touch. Maintivo does one thing brilliantly: get the inspection captured and the report sent.
No long contracts, no exit fees
Set it up yourself in a day and cancel any time. No five-year tie-in, no £5k charge to leave, no minimum seat counts if you're a one-van outfit.
Works with no signal
Basements, plant rooms, new builds with no reception, capture the whole job offline in the iPhone app and the record uploads by itself when you're back in range. No lost readings, no "please try again".
Your logo on every report
The customer sees your branding on the PDF, not the software vendor's. Every report and invoice goes out looking like your company, front to back.
Find any record in two taps
Even last year's. No digging through the van, no re-doing a record a customer lost, every signed report and photo is searchable in secure UK-GDPR cloud.
Compared with a specific platform
The honest version for each, including when you should stick with what you have.
Try it on your next job
Your first report is free, with no card and no training day. Run a real job through it and see.
iPhone: No card. No account. First report free.In your browser: Free account, no card. First report free.