M&E compliance and inspection software, one standard across every site

The problem is not the engineering, it is the variance

Send three engineers to three plant rooms and, without a shared template, you get three different documents. One logs the readings, one writes a paragraph, one ticks a box. When a client audits the contract, that variance is what they see, and it is what makes a competent firm look shaky.

Build the template once, use it everywhere

Maintivo lets you build your own inspection form from scratch. Pick the purpose, servicing, commissioning or inspection, then add the sections and fields you need from a ready library: pass and fail, yes and no, photo, temperature, meter reading, rating, free text. Add asset details and a declaration if the contract calls for one.

Save it, and it is in the shared library for the whole team, on every future visit. Everybody captures the same things in the same order because the app will not let them do otherwise.

Task checklists mean nothing gets skipped

A checklist is not bureaucracy on an M&E contract, it is the deliverable. Every engineer follows the same steps on site, and the completed checklist becomes part of the signed record.

Audit-ready by default

Every signed record, photo and PDF sits in searchable, backed-up, UK-GDPR compliant cloud storage against the client and the site. When the client, the insurer or the inspector asks for the record from last April, you produce it in seconds rather than promising to look.

Engineers see the job, not the commercials

On an M&E contract the pricing is commercially sensitive. Engineer seats have no invoices, no margins and no company settings, so a subcontractor on a seat sees the work in front of them and nothing else. That is the default, not a setting you have to remember.

One asset register, every due date in it

M&E means a mixed bag: chillers, split systems, AHUs, fan coils, boilers, all on different intervals, usually tracked in a spreadsheet that one person maintains. Maintivo puts every unit you touch into an asset register with its next-due date, and the owner gets an iPhone notification at ninety days, at thirty days and when overdue (optional, switched on in Settings). On the web, what is due shows on the dashboard. It is the spreadsheet, except it chases you.

The F-Gas sum, done on the form

On the chiller and split AC / VRF forms, you pick the refrigerant and enter the charge. Maintivo applies that gas's GWP, converts the kilos into tonnes of CO₂e, works out which leak-check band the system falls into under the Great Britain F-gas rules and sets the next-check date against the unit. That sum decides whether you are compliant for the next twelve months, and it is not one to be doing in your head in a plant room.

Read more on the F-Gas leak check app page, or the guide to working out the leak check interval. For gas work on the same contract, the CP12 gas safety record form is ready-made too.

Maintivo produces and keeps the record. You are the registered engineer, you sign it, and you remain the competent person. There is no electrical form, so no EICRs.

Say it, don't type it

In the iPhone app, hold the button and describe what you found. Apple's on-device recogniser, so your voice never leaves the phone and it works in a basement plant room. Dictation and the optional AI are confined to prose: neither can touch a reading, a verdict or a pass/fail.